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The responsibility for compliance with board policy and the Political Accountability and Disclosure Act rests with both the faculty or staff member and the campus department.

Prior to any requested purchase, faculty and staff must disclose, in writing, to the department and their direct supervisor that a university employee has an interest in the selling entity or in the transaction. The campus department is then required to forward information on the proposed purchase to Procure to Pay for review and approval by the Vice Chancellor for Business and Finance. This includes employing or purchasing from a family member. 

1. It is the responsibility of Procure to Pay to promote and monitor compliance with this policy.
• Procure to Pay will place this policy in a prominent position on its web page; emphasizing it in all purchasing, training to the campus; and publish in all appropriate publications, both print and electronic.
• Procure to Pay will review all requests for purchases from an employee to ensure all supporting information is included and confirm whether other sources of supply have been considered and dismissed for appropriate cause.
• Procure to Pay may reject a request and return it to the department for more justification or require the department or Procure to Pay to solicit bids.
• Only the Vice Chancellor for Business and Finance is authorized to approve a purchase from an employee or an employee-owned entity.
2. The university will implement internal procedures to monitor purchases involving university employees.
3. The university will review potential violations of this policy on a case by case basis and, in the event a violation is confirmed, may take any action the university deems appropriate including, but not limited to, voiding the transaction.

Supporting Policies

Please review the following policies regarding university employees and the purchase of goods and services. If you have any questions, contact Procurement Services at (402) 472-2126.

Purchases of goods or services from a university faculty or staff member are not allowed without prior approval from the Office of the Vice Chancellor of Business & Finance, RP 6.2.1.12. Purchases from university personnel must comply with the conflict of interest provisions of the Nebraska Political Accountability and Disclosure Act, Neb. Rev. Stat., .

Procedures for purchase of goods and services from a non-competitive:

• Each request for a non-competitive purchase shall be accompanied by a signed written justification from the requesting unit
• Each non-competitive purchase must have prior written approval by the principal business officer

Supporting Policies

University of Nebraska Board of Regents non-competitive Policy (RP 6.2.1.5.c.)

For information regarding public records requests, visit here.

Bid/RFP protests must be received in the office of the Director of Procurement no later than seven (7) calendar days after the contract award notification is received.

Associate Chief Procurement Officer
University of Nebraska
1700 Y Street
Lincoln, Nebraska 68588-0645

Protests must be written and include, at a minimum, the following:

1. The name and address of the protestor
2. Solicitation number
3. A statement of the reasons for the protest
4. Any available exhibits, evidence, or documents supporting the protest
5. The remedy requested

Protests that do not strictly address the solicitation process, specifications, evaluation or award will not be considered. Pursuant to the University of Nebraska Board of Regents Policy 6.2.1.11, the Vice Chancellor for Business and Finance reviews all bid protests. The decision of the Vice Chancellor will be communicated in writing to the protestor and is final.

The Board of Regents and University of Nebraska System has established overarching purchasing bylaws and policies that build upon each other to provide guidance to university staff as well as a source of reference for interacting with suppliers while procuring goods or services.

University of Nebraska Board of Regents Purchasing Policies

University of Nebraska Bylaws & Policies

University of Nebraska Terms of Purchase